Invite another user

Show or venue management is often a collaborative effort, so you might want to give other people permission to read or edit the information that you store on EdFringeware.

You automatically have full editing rights over any organisations, shows and venues that you create on EdFringeware.  EdFringeware also allows you to invite other users to share your information and to set the level of permission that you want to give them. 

The two levels of permission are:

  • ADMIN permission allows another user to edit any organisation, show or venue that you give them access to.
  • READ-ONLY permission allows another user to view all information about any organisation, show or venue that you give them access to, but not to edit any of it.

 

Permission options

The permissions you can give others for organisations, shows and venues are:

 

Organisations 

Org _permissions

ORGANISATION ADMIN permission allows another user to:

  • view and edit all organisation, show and venue information
  • view and edit organisation payment/payout details
  • register shows or venues
  • approve a show proof
  • give other users Organisation Admin, and Show and/or Venue Admin or Read-only permission and edit their privileges

(There is no Organisation Read-only Permission level).

 

Shows

Show _permission

SHOW ADMIN permission allows a user to:

  • view and edit show information
  • view venue information
  • view organisation information (not payout details)
  • register shows
  • approve a show proof
  • give other users Show Read-only permission

 

SHOW READ-ONLY Permission allows a user to:

  • view show information
  • view organisation information (not payout details)

 

Venues

Show _permission

VENUE ADMIN permission allows a user to:

  • view and edit venue information
  • view organisation information
  • give other users Venue Read-only permission

 

VENUE READ-ONLY permission allows a user to:

  • view venue information
  • view organisation information (not payout details)


 

 

Inviting someone to share information

Inviting another person to have access to your information is done through the 'Invite a contact box' which are located at different points throughout EdFringeware.

The 'Invite a contact' box usually looks similar to this: 

Invite A Contact

If you start to type an EdFringeware user's name in the Invite User field then a drop down box will display all similar names registered with EdFringeware (as long as the user has given their permission) and you can select the one you want.

If the person that you want to invite isn't registered with EdFringeware (or hasn't given their permission for people to find their profile by searching), select add contact details of a user to invite towards the top of the invitation box before filling out the rest of the invitation with their contact details.

When you click the Send button the person will receive an email asking them to accept or reject the invitation. If they aren't already an EdFringeware user they will have to register an EdFringeware account before they can share your information.

Once they have accepted your invitation, the next time they login to EdFringeware they will be able to see and edit the information you have shared with them.

In the People tab within your organisation, venue and shows you can keep track of the people that you have invited and see whether they have accepted your invitation. You also have the option to delete their access. 

 

How to invite another user to have Admin Permission (full editing rights over your organisation, show or venue)

Go to the organisation that you've created and select the People tab.

Click the Invite a contact button and follow the Invite a user instructions above.

 

How to invite a user to have Show or Venue Read-only Permission

You can invite one or more people to have read-only access to your shows or venue once they have been created.

Shows

For shows, there are two ways to add read-only users.

  1. Go to your organisation and select the Shows tab.

    On the right hand side there is a dropdown button called Actions. Click this button and select Invite user to shows

    The page that appears works in the same way as the Invite a user box above.

    This option is best if you want to quickly add a user to multiple shows.
     
  2. Go to your organisation and select the Shows tab, choose an individual show, then the People tab.

    Click the Invite a contact button and follow the Invite a user instructions above.

 

Venues

For venues, go to your organisation and select the Venues tab. Select the venue that you want to share information for and select the People tab.

Click the Invite a contact button and follow the Invite a user instructions above.